communications & Technology committee
The District 16B Communications Committee was formed in 2011 to coordinate and manage the District's Hotline service and to develop and maintain the District 16B website. In 2023 a private "Unity and Service" Facebook page was introduced and is moderated by this committee. In addition, Shared Drive (Google Workspace Cloud Storage) was introduced to provide "team" accessible data and archival of digital assets. This committee provides technical support for Google Workspace applications used by the district.
The District currently makes use of Area 16's database of meetings to provide local meeting schedules. The "printed" schedule of in-person meetings is maintained by the PI/CPC committee and sent to the webmaster for posting on our website.
The District currently makes use of Area 16's database of meetings to provide local meeting schedules. The "printed" schedule of in-person meetings is maintained by the PI/CPC committee and sent to the webmaster for posting on our website.
COMMITTEE Structure
Committee Members
- Share monthly meeting minutes with their home group and bring suggestions to the Committee
- May choose to participate in serving on one of the following teams:
- Hotline - Team Lead & five volunteers
- Website - Webmaster, Co-Webmaster
- Facebook Page - Admin, Moderator
- District Shared Drive - Technical Admin, and Co-Admin
Committee Representative - Appointed by DCM
- Serves two-year rotation
- Creates monthly agenda for Service meeting and stores on Shared Drive
- Attends G.S.S.A. quarterly meetings
- Creates/manages yearly budget
- Approves expenses and sends receipts to [email protected]
- Presents monthly reports at District business meeting.
- Coordinates this committee's educational workshops with the Activities Committee and D.C.M.
- Updates the yearly Committee "Plan" and sends to [email protected] for posting to the website.
Committee Secretary
- Records minutes at monthly meetings – stores on Shared Drive & emails to [email protected]
Hotline – Team Lead & five volunteers
Phone calls & text messages are forwarded via Google Voice to volunteer's mobile phones. Six volunteers (which includes the team lead) answer incoming calls and text messages.
Phone calls & text messages are forwarded via Google Voice to volunteer's mobile phones. Six volunteers (which includes the team lead) answer incoming calls and text messages.
- Team Lead – Manages Google Voice and GroupMe text accounts, trains new Hotline volunteers using the Hotline Handbook, maintains contact list of volunteers and stores on Google Drive.
- All – Use smartphone to answer voice and text messages to the Hotline
- At least one year of sobriety required
Website – Webmaster, Co-webmaster
- Provides accurate and consistent information about Alcoholics Anonymous in accordance with A.A. guidelines
- Seeks to continuously improve the website by listening to feedback/suggestions
- Manages technical aspects of website hosting, backups, and presentation of material
- Attends G.S.S.A. three times yearly
- Provides reports, as requested, to the Committee Representative for presentation at monthly District Business meetings
- Our website is currently hosted on Square Space (legacy Weebly platform)
- This is a NON-rotating service position
FaceBook – Admin/Moderator
- A private/hidden Facebook page titled “District 16B – Unity and Service” was created by the Communications & Technology Committee in August 2022.
- Admins maximize FB features on the “District 16B – Unity and Service” page
- Moderators enforce page rules and Anonymity.
- Access is by invitation only
* Anonymity serves two different yet equally vital functions:
- At the personal level, anonymity provides protection for all members from identification as alcoholics, a safeguard often of special importance to newcomers.
- At the public level of press, radio, TV, films and other media technologies such as the Internet, anonymity stresses the equality in the Fellowship of all members by putting the brake on those who might otherwise exploit their A.A. affiliation to achieve recognition, power, or personal gain.
* When using digital media, A.A. members are responsible for their own anonymity and that of others. When we post, text, or blog, we should assume that we are publishing at the public level. When we break our anonymity in these forums, we may inadvertently break the anonymity of others.
Today, Facebook and other social networking websites are public in nature. Though users create accounts and utilize usernames and passwords, once on the site, it is a public medium where A.A. members and non-A.A.s mingle.
* As long as individuals do not identify themselves as A.A. members, there is no conflict of interest.
* However, someone using their full name and/or a likeness, such as a full-face photograph, would be contrary to the spirit of the Eleventh Tradition, which states in the Long Form that, “…our [last] names and pictures as A.A. members ought not be broadcast, filmed or publicly printed.”
* By General Service Office of Alcoholics Anonymous
Today, Facebook and other social networking websites are public in nature. Though users create accounts and utilize usernames and passwords, once on the site, it is a public medium where A.A. members and non-A.A.s mingle.
* As long as individuals do not identify themselves as A.A. members, there is no conflict of interest.
* However, someone using their full name and/or a likeness, such as a full-face photograph, would be contrary to the spirit of the Eleventh Tradition, which states in the Long Form that, “…our [last] names and pictures as A.A. members ought not be broadcast, filmed or publicly printed.”
* By General Service Office of Alcoholics Anonymous
District Shared drive
Goal
The goal of District 16B's Shared Google Drive is to provide a secure, organized, and accessible platform for managing and storing digital files related to the district's operations. The following objectives support this goal:
1. Security: Implement robust security measures to protect the confidentiality and integrity of the digital files stored in the online storage. This includes appropriate access controls, regular audits, and adherence to data protection regulations.
2. Organization and Efficiency: Ensure that the digital storage is organized and labeled in a logical manner, allowing for easy retrieval and management of files. Regular reviews of files should be conducted to remove redundant or obsolete data and maintain efficiency.
3. Accessibility: Facilitate easy access to authorized individuals, enabling them to retrieve and upload files as necessary. This includes providing appropriate training and support to users to ensure they can navigate the digital storage effectively.
4. Confidentiality: Safeguard the confidentiality of all digital files stored in the online storage, adhering to the principles and traditions of Alcoholics Anonymous. Users should exercise caution when handling sensitive information and report any breaches or unauthorized access immediately.
5. Backup and Recovery: Implement regular backup procedures to create copies of important files and store them securely. This ensures data can be recovered in the event of accidental loss or system failure.
The goal of District 16B's Shared Google Drive is to provide a secure, organized, and accessible platform for managing and storing digital files related to the district's operations. The following objectives support this goal:
1. Security: Implement robust security measures to protect the confidentiality and integrity of the digital files stored in the online storage. This includes appropriate access controls, regular audits, and adherence to data protection regulations.
2. Organization and Efficiency: Ensure that the digital storage is organized and labeled in a logical manner, allowing for easy retrieval and management of files. Regular reviews of files should be conducted to remove redundant or obsolete data and maintain efficiency.
3. Accessibility: Facilitate easy access to authorized individuals, enabling them to retrieve and upload files as necessary. This includes providing appropriate training and support to users to ensure they can navigate the digital storage effectively.
4. Confidentiality: Safeguard the confidentiality of all digital files stored in the online storage, adhering to the principles and traditions of Alcoholics Anonymous. Users should exercise caution when handling sensitive information and report any breaches or unauthorized access immediately.
5. Backup and Recovery: Implement regular backup procedures to create copies of important files and store them securely. This ensures data can be recovered in the event of accidental loss or system failure.
Policy
1. Purpose
The purpose of this policy is to establish guidelines for the use and management of Alcoholics Anonymous District 16B's online digital storage. This policy aims to ensure the security, integrity, and accessibility of digital files related to the district's operations, while also maintaining the principles and traditions of Alcoholics Anonymous.
2. Scope
This policy applies to all individuals and entities granted access to Alcoholics Anonymous District 16B's online digital storage. This includes district officers, trusted servants, and any other authorized members responsible for managing and maintaining digital files.
3. Access and Security
3.1 Access to the online digital storage will be granted to individuals who have been assigned specific responsibilities related to the district's operations.
3.3 All users must abide by the principles and traditions of Alcoholics Anonymous and treat the digital storage with the utmost respect and confidentiality.
4. File Organization and Management
4.1 All digital files stored in the online digital storage must be properly organized and labeled for easy retrieval and management.
4.2 Users are responsible for ensuring the accuracy and integrity of the files they upload or modify.
4.3 Redundant, obsolete, or irrelevant files should be regularly reviewed and removed from the digital storage to maintain efficiency and avoid clutter.
5. Privacy and Confidentiality
5.1 All digital files stored in the online digital storage are considered confidential and should only be accessed by authorized individuals for official Alcoholics Anonymous District 16B purposes.
5.2 Users must exercise caution when sharing files with others and ensure that sensitive information is protected.
1. Purpose
The purpose of this policy is to establish guidelines for the use and management of Alcoholics Anonymous District 16B's online digital storage. This policy aims to ensure the security, integrity, and accessibility of digital files related to the district's operations, while also maintaining the principles and traditions of Alcoholics Anonymous.
2. Scope
This policy applies to all individuals and entities granted access to Alcoholics Anonymous District 16B's online digital storage. This includes district officers, trusted servants, and any other authorized members responsible for managing and maintaining digital files.
3. Access and Security
3.1 Access to the online digital storage will be granted to individuals who have been assigned specific responsibilities related to the district's operations.
3.3 All users must abide by the principles and traditions of Alcoholics Anonymous and treat the digital storage with the utmost respect and confidentiality.
4. File Organization and Management
4.1 All digital files stored in the online digital storage must be properly organized and labeled for easy retrieval and management.
4.2 Users are responsible for ensuring the accuracy and integrity of the files they upload or modify.
4.3 Redundant, obsolete, or irrelevant files should be regularly reviewed and removed from the digital storage to maintain efficiency and avoid clutter.
5. Privacy and Confidentiality
5.1 All digital files stored in the online digital storage are considered confidential and should only be accessed by authorized individuals for official Alcoholics Anonymous District 16B purposes.
5.2 Users must exercise caution when sharing files with others and ensure that sensitive information is protected.
By adhering to this policy and working towards the defined goal, Alcoholics Anonymous District 16B aims to maintain the integrity and accessibility of its digital files while upholding the principles and traditions that underpin its operations.
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Use this form to upload flyers for posting on website. Contact the Communications & Technology Representative directly: [email protected] |
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